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A Guide to Accounting Softwares for Non-Profit Organizations

As with most companies in Singapore, churches and non-profit organizations also vary in size and scope, and so are their accounting software needs. Accounting software programs are not just beneficial for small or large businesses, it’s also quite helpful in organizing and managing the accounts of non-profit organizations. So, to help a church leader or an executive of a non-profit organization find the right program for their organization, here is a list of the best accounting software programs fit for non-profit organizations.

1. Sage 50 Non-Profit Accounting 2013
Sage 50 Non-Profit Accounting 2013 is among the accounting programs designed for charitable and non-profit organizations. In fact, the Sage Group recommends Sage 50 Non-Profit Accounting 2013 to non-profit organizations with no more than 50 employees. This accounting software has analysis and accounting tools that are designed especially for non-profits organizations like grant management and donor management.

If your organization has more than 50 employees, then accounting software programs like MAS-90, or other high-end programs would be a better option for you.

2. QuickBooks Premier Non-Profit 2013
Another accounting software that is designed and can be used by religious organizations, non-profits and charitable institutions in Singapore is QuickBooks Premier Non-Profit 2013. Like any QuickBooks products, this program enables you to set up your company in a couple of minutes with just a few mouse clicks. But you will still spend some time in tailoring the financial reports and chart of accounts of QuickBooks so that it will be able to meet and comply with the reporting needs and standards of non-profit organizations.

With this, you can create an IRS Form 990, which will help you identify your expenses for presentation purposes to your major donors and board. Moreover, the accounting software in Singapore will also help you track your revenue and expenses either by program or by fund, create year-end donation statements, and store proposal, contracts and other important documents in the QuickBooks Document Centre for an easier access later on.

3. AccuFund for Non-Profits
AccuFund for Non-Profits is another fund accounting software program. However, unlike QuickBooks and Sage, AccuFund is scalable. It is capable of meeting the needs of almost all but the largest non-profit accounting departments. Compared with AccuFund’s capacity, QuickBooks and Sage can only handle so many transaction before it starts slowing down.

AccuFund also includes core system and several modules that you can be used to customize the features of the program and meet the specific accounting needs of your organization. AccuFund’s core modules include financial reporting, accounts payable, budget reporting, general ledger, cash receipts, reports and forms generator, bank reconciliation, and user security system.

AccuFund doesn’t have any donor tracking capabilities, which can be dealt easily by using other programs. Nonetheless, the program is still capable of meeting a non-profit organization’s accounting needs, especially those that separates the accounting functions between personnel and wants a more enhanced internal controls and features than what Sage or QuickBooks products could offer.

4. Aplos Accounting
Aplos is an online accounting software program that is specifically designed for non-profit. The program is customizable and can be set up to meet the financial needs of any organization. In addition, Aplos allows you to cut checks, track your expenses and revenues by program or fund, and create donor statements with ease. You’ll also give your staff and volunteers an added work flexibility as the program is web-based.

The program is capable of supporting as many users that an organization requires. Better yet, it takes less than an hour to learn how to navigate and use the program. It also offers advantages like data backup, accessibility from any computer, and no upgrades or updates to install. The main drawback though, is that it can only cater to the needs of very small non-profit organizations. So if you’re running a mid to large-sized organization in Singapore, then you’ll need to consider other options.

Problems that Plague a Central Air Conditioning System

Central air conditioning is a type of air conditioning system that is distinct from the window unit types and portable units, although the operating principles of all three varieties are the same. Is there a significant difference in the aircon maintenance and aircon repair if you have a central or ducted air conditioning? And what are the common problems of such a setup that need the expertise of aircon servicing company in Singapore?

What is a Central Air Conditioner?
Also called a ducted air conditioner, the central air conditioner is designed for commercial spaces and whole-house cooling system. One variety is a type of split-system air conditioner that has a heat exchange for both the interior and exterior spaces, unlike the window-type air conditioners typically seen at apartment units in Singapore. The packaged unit types have a more compact design because the compressor, evaporator, and condenser are all housed in one unit, unlike the split-system, which has separate cabinets for the outdoor compressor and condenser and the indoor evaporator.

Aircon servicing companies in Singapore recommend the central air conditioning system for commercial spaces and large homes, because they are more efficient than window-type air conditioners. They are also easier to operate and use less energy than a couple of window-type air conditioners combined. The aircon technician in Singapore will recommend the energy-efficient models that use 30% to 50% less energy. If you already have a central air conditioner, you should schedule an aircon maintenance to check if your unit needs to have its compressor replaced.

Does My Central Air Conditioner Need Repair?
However, older models might cost more when it comes to aircon repair because modern air conditioner designs, parts, and refrigerants have changed. If this is the case, then you should call an aircon servicing company to replace your old model with an energy-efficient unit. It’s important to ask an expert aircon technician to carry out aircon servicing at Singapore when it comes to proper sizes, installation, insulation, and duct installation.

Look for a central air conditioner with the following features:
1. Operates quietly
2. Air speed handler
3. Thermal expansion valve
4. High-temperature rating of more than 11.6
5. Fan-only switch
6. Automatic-delay fan switch
7. Filter check light

How Do You Know if There is a Problem?
Improper installation of the air conditioner can cause a lot of problems even if there is scheduled maintenance, that is why you should hire an expert technician during the installation because there are special requirements for the ducts and the placement of the condenser, compressor, and evaporator.

However, improper installation is not just the only problem when it comes to a ductless air conditioner system. You should also look out for the following problems and call aircon repair services as soon as possible.

1. Low Refrigerant Levels. Maintaining the proper levels of the refrigerant is important in any type of air conditioner, but the ductless system is more prone to this type of problem because the refrigerant lines can be found in a variety of air handlers. Common signs of trouble include uneven cooling and/or heating and changes in the temperature even if the dials were not adjusted. If this problem is ignored, it could lead to a total breakdown of the central air conditioner that will cost more for aircon repair.

2. Air Handler Problems. The ductless system is prone to problems with its air handlers because there is a system of lines such as the refrigerant, power, and condensate lines that are also part of it. If one of more of these lines are broken and there is a leak, moisture will form at the air handler installed on the wall. The water can potentially damage the structure of your building or home as well as the air conditioner itself. Aircon repair will also be expensive if the air handler itself is broken, because it could point to other sources of problem, such as a failed motor or a broken component. Proper aircon servicing can prevent these from happening.

3. Dirty Air Conditioner Compressor. The outdoor compressor is exposed to the elements, that is why if there is a problem with the system, you should also check if the compressor is in good condition. Sometimes the air conditioner will run, but will not cool at all if the filter is dirty, the compressor is full of dirt and debris or if ice has formed on the coils. You can fix these yourself by cleaning the filter and compressor and turning on the fan to melt the ice on the coils, but it is better to call in a professional aircon servicing crew to avoid amateur mistakes.

4. Thermostat Doesn’t Work. If your central air conditioner does not work at all, the first thing you should check are the electrical panels and then the circuit panels for a blown fuse or a tripped breaker. If resetting the unit does not work, it means that there could be a problem in the fan motor, compressor or capacitor. An expert aircon repair crew in Singapore can easily track down problems in the circuit. Do not try to fix the thermostat, wires, and compressor yourself because it could lead to more problems and an expensive aircon repair.

5. Air Conditioner Doesn’t Produce Air. If you notice that the air handler isn’t blowing cool air properly, then it means the air conditioner has not been inspected and cleaned for a long time. The problem could be caused by a dirty or frozen evaporator coil, dirty filters, broken fan motor, frozen coils, or a dirty blower. Hire an aircon servicing company to clean and/or replace these parts.

Note: This list is compiled in no particular order.